Chattanooga Property Management

Chattanooga Property Management Offers Solutions For Every Association

Not every community association requires the same level of professional guidance, technology tools, maintenance resources, or administrative organization. That is why we offer a choice of service packages to best meet the needs of your community. Or we can custom build a package that is specifically tailored to the unique needs of your association.

  • Property Inspections and Maintenance Scheduling
  • Reserve Planning
  • Bid and Contract Negotiation
  • Homeowner Roster
  • Annual Meeting Preparation
  • Monthly Financial Statements and Delinquency Tracking
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Financial

  • Using Proven Accounting and Database Software Ensures the Delivery of Timely and Accurate
  • Financial Reports Including
  • Billing and Collecting All Association Dues and Delinquent Reporting
  • Maintain Individual Account Records
  • File and Record Liens
  • Establishing and Maintaining Bank Accounts
  • Assist in Preparing and Maintaining a Long-Range Financial Plan
  • Assist in Preparing the Annual Budget
  • Timely Accounts Payable
  • Provide All Financial Reports Including Bank Reconciliation

Chattanooga Property Management
Chattanooga Property Management

Administration

  • Maintaining All Association Records Ensure Continuity and Accuracy
  • The Board and Committees Assist in Preparing the Annual Calendar
  • Maintain a Current Owner Database of Resident and Non-Resident Addresses
  • Maintain a Complete Set of Records of the Affairs of the Association
  • Place and Keep in Force All Forms of Insurance Needed to Adequately Insure the Association and Process Claims
  • Provide Advice on Industry Standard Practices
  • Provide 24-Hour 7 Days a Week Emergency Response
  • Provide Live Response to Calls Monday Through Friday 9:00 to 5:00
  • Receive and Verify the Completeness of All Plans and Specifications for ARC
  • Manage Clubhouse and/or Pool Schedule and Reservations
  • Sell and/or Distribute Gate Transmitters and Pool Keys

Facilities Services / Common Elements Maintenance

  • Protect the Value and Extend to Life of Association Components Through a Comprehensive Maintenance Program.
  • Preventative Maintenance Scheduling
  • Scheduled Property Maintenance Survey
  • Collect Contractor W9 Form and Issue 1099’s
  • Schedule Clubhouse Housekeeping Services and Pool Maintenance
  • Assisting With Contract Bidding and Negotiation
  • Supervision and Inspection of Contract Work to Ensure Industry Standards Are Met and Work is Completed Before Payment
  • Recommend a Course of Action With Respect to Maintenance Items
  • Receive Service Requests From Owners and Issue Work Orders
  • 24-Hour On-Call Emergency Service
Chattanooga Property Management
Chattanooga Property Management

Communications and Meetings

  • Communication, a Key to a Successful Organization
  • Distribution of Communications to Owners
  • Receive All Communications Including Phone Calls, Voice Mail, Email, and Postal Notices for the Community
  • Community Web Page Through Chattanooga PM
  • New Member Welcome Packages as Determined by the Board
  • New Board Member Orientation and Training
  • Preparation of Board and Member Meeting Packets, and Providing Proper Notice for Such Meetings to Appropriate Persons
  • Attendance at Board Meetings and Annual Member Meeting
  • Organization and Coordination of Board and Member Meetings (Scheduling, Facilitating, Administering, Etc.)