Chattanooga Property Management

Property Management Solutions Catering to Your Needs

Professional management of condo or homeowners associations offers broad knowledge and expertise by licensed real estate professionals. Full-service management enhances the life quality and accuracy of planning necessary for the association’s operation. We offer the following services as a package or à la carte:

  • Monthly Financial Statements and Delinquency Tracking
  • Property Inspections and Maintenance Scheduling
  • Reserve Planning
  • Bid and Contract Negotiation
  • Homeowner Roster
  • Annual Meeting Preparation

Financial

  • Using Proven Accounting and Database Software Ensures the Delivery of Timely and Accurate
  • Financial Reports Including
  • Billing and Collecting All Association Dues and Delinquent Reporting
  • Maintain Individual Account Records
  • File and Record Liens
  • Establishing and Maintaining Bank Accounts
  • Assist in Preparing and Maintaining a Long-Range Financial Plan
  • Assist in Preparing the Annual Budget
  • Timely Accounts Payable
  • Provide All Financial Reports Including Bank Reconciliation
Chattanooga Property Management
Chattanooga Property Management

Administration

  • Maintaining All Association Records Ensure Continuity and Accuracy
  • The Board and Committees Assist in Preparing the Annual Calendar
  • Maintain a Current Owner Database of Resident and Non-Resident Addresses
  • Maintain a Complete Set of Records of the Affairs of the Association
  • Place and Keep in Force All Forms of Insurance Needed to Adequately Insure the Association and Process Claims
  • Provide Advice on Industry Standard Practices
  • Provide 24-Hour 7 Days a Week Emergency Response
  • Provide Live Response to Calls Monday Through Friday 9:00 to 5:00
  • Receive and Verify the Completeness of All Plans and Specifications for ARC
  • Manage Clubhouse and/or Pool Schedule and Reservations
  • Sell and/or Distribute Gate Transmitters and Pool Keys

Facilities Services / Common Elements Maintenance

  • Protect the Value and Extend to Life of Association Components Through a Comprehensive Maintenance Program.
  • Preventative Maintenance Scheduling
  • Scheduled Property Maintenance Survey
  • Collect Contractor W9 Form and Issue 1099’s
  • Schedule Clubhouse Housekeeping Services and Pool Maintenance
  • Assisting With Contract Bidding and Negotiation
  • Supervision and Inspection of Contract Work to Ensure Industry Standards Are Met and Work is Completed Before Payment
  • Recommend a Course of Action With Respect to Maintenance Items
  • Receive Service Requests From Owners and Issue Work Orders
  • 24-Hour On-Call Emergency Service
Chattanooga Property Management
Chattanooga Property Management

Communications and Meetings

  • Communication, a Key to a Successful Organization
  • Distribution of Communications to Owners
  • Receive All Communications Including Phone Calls, Voice Mail, Email, and Postal Notices for the Community
  • Community Web Page Through Chattanooga PM
  • New Member Welcome Packages as Determined by the Board
  • New Board Member Orientation and Training
  • Preparation of Board and Member Meeting Packets, and Providing Proper Notice for Such Meetings to Appropriate Persons
  • Attendance at Board Meetings and Annual Member Meeting
  • Organization and Coordination of Board and Member Meetings (Scheduling, Facilitating, Administering, Etc.)